Digitization Assistant

University of Calgary | Calgary, Alberta

Full-time Regular

Job ID: 28897

Updated: May 29, 2023

Location: Main Campus

Apply for the position on the UofC careers website.

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.

Position Overview

Libraries and Cultural Resources is currently seeking a Full-time Regular Digitization Assistant.

Reporting to the Director, Digital Services, the Digitization Assistant is involved in all aspects of the digitization and organization of archival and cultural documents and objects in a range of formats for placement in digital collections. Digitization will be completed in an educational and research compatible format for Libraries and Cultural Resources and the communities we serve.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Handle and prepare rare and fragile material from Libraries and Cultural Resources and other campus units
  • Digitize documents according to established practices and standards
  • Edit digital images to produce high-quality presentation and archival images using appropriate software
  • Apply optical character recognition (OCR) process to accuracy standard
  • Manage digital files post-digitization
  • Using established guidelines create and input metadata for digital files or objects, this may include straightforward cataloguing of materials in a variety of formats, subjects, and/or languages in conformity with international standards and established local policies and procedures
  • Copy authority control for names, subjects, and series using approved controlled vocabularies
  • Organize existing images and attach appropriate metadata
  • Upload and verify metadata
  • Assisting students and patrons to digitize objects
  • Standards-compliant imaging of objects primarily from document, film, slide, print formats
  • Thorough quality assurance of digital output in all forms
  • Image preparation
  • Metadata input
  • Post digital file processing and preparation for publication
  • Uploading to digital asset management system
  • Fulfill digitization order requests in compliance with permissions clearance and Canadian Copyright Act
  • Assist in rights determination and management for digitization projects
  • May be responsible for mentoring temporary and casual assistants

Qualifications / Requirements:

  • Archives or Library Technician Certificate and/or a relevant undergraduate degree and experience working with metadata an asset
  • Experience working with archival material
  • Familiarity with digitization of archival material
  • Awareness of digitization practices and standards
  • Experience with digitizing photographs and editing digital images
  • Working knowledge of core applications including Adobe Photoshop, OCR packages, MS Excel
  • Knowledge of national and international metadata standards for digital, archival, library or museum collections or technologies an asset (examples include ISAD(G), RAD, RDA, LC classification, MARC 21, Dublin Core, etc.)
  • Experience using repository software, like Omeka, DSpace, CONTENTdm or similar content management database
  • Familiarity with Digital Asset Management systems an asset
  • Maintain a high level of accuracy and attention to detail
  • Comfort using various digitization technologies and equipment
  • Ability to manage multiple projects and deadlines

Application Deadline:  June 12, 2023

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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