Library Assistant, Interlibrary Loans

Brandon University | Brandon, Manitoba

Full-Time Regular

Application forms are available on the Brandon University website on Careers@BU. Completed applications, resumés and cover letters are accepted by e-mail to Please quote the Job Vacancy Number in the email subject line.

Applications are to be received by: 4:30 pm on April 3, 2023

Job Vacancy Number: 2023 – 18 (11)
Employee Group: MGEU
Classification: Library Assistant (LA5) Interlibrary Loans (ILL)
Department: Library Services
Type of Position: Full-Time Regular
Hours of Work: 35 hours per week
Wage or Salary: $27.03 per hour
Start Date: May 1, 2023
Probation or Trial Period: Minimum of 6 months to a 12 month maximum
Date Issued: March 21, 2023

Duties and Responsibilities:

Providing circulation desk coverage, acting as the backup to the Circulation Supervisor for billed items, blocked accounts, and lost/damaged/overdue items; processing loans, returns, renewals, holds, and patron registration; handling financial transactions for fines/printing, assisting with machine and technology use; providing basic reference services; assisting with catalog and database searches; process, verifying and screening Interlibrary Loan (ILL) requests; receiving/returning ILL materials; interpreting and applying library policies and ensure compliance with copyright, licensing and lending restrictions; administering the automated ILL System and maintaining operations by installing updates; troubleshooting errors; administering ILL processes and workflows; managing ILL accounts payable/receivable; training and supporting ILL staff; and other related duties as assigned.

Required Qualifications and Experience:

Applicants must have a two (2) – three (3) year college diploma, preferably a Library or Information Technology diploma and at least three years related work experience in an academic library setting, or an equivalent combination of education and experience are required.

The successful applicant must have excellent research skills, knowledge of academic library databases, strong attention to detail, excellent customer service orientation, creative problem solving and critical thinking skills, an understanding of ongoing developments that impact ILL and the capability to cope with change effectively. To be successful, the applicant must have the ability to work successfully with a team, and independently. Efficiency with computer programs such as Microsoft Office, library catalogues and databases, and experience with national library and interlibrary loan organizations and systems are required. Experience with Relais is desirable. Knowledge of a second language is an asset.


Skill based testing may be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Brandon University is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals who may contribute to the diversification of the University, especially women, persons with disabilities, Indigenous persons, racialized persons, and persons of all sexual orientations and genders are encouraged to apply. Canadian citizens and permanent residents are given priority. Evidence of citizenship must be provided.

We are committed to providing an inclusive and barrier-free work environment. This starts with the hiring process. Should you require an accommodation during any phase of the recruitment process, contact HR at All information received related to an accommodation is kept confidential. To ensure this employment opportunity is accessible to all interested individuals, this posting is available in an alternate format upon request.

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