Preschool Program Coordinator

Okotoks Public Library | Okotoks, Alberta

Part-time, Permanent

The Okotoks Public Library is currently accepting applications for the part-time, permanent position of Preschool Program Coordinator located at Okotoks Public Library, 23 Riverside Drive, in Okotoks.


We are looking for a Preschool Program Coordinator who has a passion for working with children and is enthusiastic and creative! The successful candidate will proactively plan, develop, and implement programming for babies and preschool-aged children (generally ages one to five years) to ensure that all programming supports the library’s mission and meets the cognitive and physical developmental needs of children. This position will collaborate with other members of the Programming team on cross-generational, family and library wide programming endeavors. 



  • Plans and implements a variety of baby and preschool programs that meets the cognitive and physical developmental needs of children, supports the library’s mission and strategic plan, and fosters community engagement.
  • Evaluates community needs and develops awareness of community resources and programs offered in the community.
  • Provides inclusive programming for underserved groups including newcomers and preschool children with differing abilities.
  • Evaluates program success through surveys and attendance tracking and compiles library programming statistics for reporting purposes.
  • Collaborates with the Program & Marketing Coordinator to promote programs and services via posters, brochures, social media content, etc. Regularly updates preschool programming information on Library website, including managing registrations for upcoming programs.
  • Works with the Children’s Program Coordinator to maintain children’s programming budget, accurately recording and reporting all expenditures while achieving optimal value.

Outreach Services:

  • Delivers seasonal preschool programs, collections and services throughout the community using the Library’s book bike.
  • Represents the library at trade shows, festivals, and other library advocacy events in the community.
  • Establishes and maintains positive relationships with community groups, organizations, and potential partners in relation to baby and preschool programming.

Customer Service:

  • Provides a welcoming presence and excellent customer service to diverse library users of all ages and abilities.
  • Delivers information and circulation services on the public service desks.
  • Instructs library users on the use of the Internet, library catalog, and online resources.
  • Promotes the library to children, parents, caregivers, and other community members through in-library tours.
  • Understands circulation services and processes to accurately respond to the queries and needs of library users.

In addition to the duties listed above, the Preschool Program Coordinator may be expected to perform other duties as assigned.


Education & Experience:

  • Bachelor’s Degree plus two years’ working with children in various environments or post-secondary diploma plus three years’ working with children in various environments. Equivalent combination of education and experience may be considered.
  • Experience riding a bicycle.
  • Proven experience presenting programs and managing programming budgets, including experience directing and speaking to large groups required.
  • Ability to effectively communicate information and respond to questions in person-to-person and group situations with library users, volunteers, public, and other employees of the organization.
  • Ability to prepare a variety of documents including bibliographies, statistical reports, and correspondence using prescribed format conforming to standard rules of punctuation, grammar, diction, and style.

Knowledge, Skills & Abilities:

  • A passion for working with children and their caregivers.
  • Exceptional interpersonal skills and an ability to meaningfully engage with individuals and groups from diverse backgrounds.
  • Inclusive and positive mindset and an ability to uphold Okotoks Public Library’s organization values and support the principles of intellectual freedom.
  • Demonstrated experience with public speaking, planning, and implementing programs, services, and events, preferably for children and their caregivers.
  • Strong proficiency with Microsoft Suite and library systems. Knowledge of multiple technology tools such as social media, eBooks, and databases. Experience with Creative software tools preferred.
  • Maintain current knowledge of popular and new programs, materials, services, technology, and literature relevant to children.
  • Committed to providing excellent customer service to all members of our community and works well as part of a team.
  • Detail-oriented with a demonstrated organizational ability, including the ability to successfully manage multiple projects with tight timelines, schedules, and deadlines with little supervision.
  • Demonstrates strong oral and written communication skills, with the ability to communicate and interact professionally with a wide variety of people.
  • Knowledge of public library services and technologies including a basic understanding of FOIP legislation in relation to library services.
  • Ability to work a flexible schedule as assigned that will occasionally require evenings, weekends, and holiday shifts.

Physical Demands/Work Environment:

  • Physical demands include lifting, stooping, crouching, balancing, and reaching to provide program activities, pushing wheeled carts up to 200lbs, standing and walking frequently, and lifting bins weighing up to 30lbs.
  • Ability to drive an electric pedal-assist bicycle.
  • Ability to concentrate on fine detail with constant interruption and remember assignments given over long periods of time.
  • Includes some seasonal outdoor programming.

Additional Requirements:

  • Valid driver’s licence.
  • Ability to successfully complete a bicycle safety course.
  • Completion of emergency first aid training.
  • Fluency in both verbal and written English communication.
  • Satisfactory Vulnerable Sector Check from the Police Service.

Hours of Work: 15 hours per week; weekend and evening shifts occasionally required.

Hourly Rate: $21.67/hour + 4% vacation pay

Applications must be received no later than: Monday, August 7, 2023

Please send cover letter and resume in PDF format to:

We thank you for your interest in the Okotoks Public Library, however, only those applicants selected for an interview will be contacted.

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